The Secretary's Jewel is the Crossed Quill Pens. The Secretary is the Lodge's Recorder.
The Secretary's Lodge Officer Duties require a high degree of lodge experience, Masonic knowledge, diplomacy and, above all, detailed paperwork skills.
The duties of the secretary shall include:
• Observe the will and pleasure of the Worshipful Master.
• Record all proceedings of the Lodge proper to be written.
• Handle all correspondence to the members, minutes of Lodge meetings, petitions of new candidates, continuous lodge member count, and many other administrative duties. He compiles an ongoing list of each new candidate and which degrees that candidate has undertaken. From his member list, he sends out the annual dues notices and receives dues payments.
• He communicates with other Lodges and the Grand Lodge, types letters, retrieves the mail as well as handles many other details.
• He keeps the list of Lodge members and
• Helps the Master organize his meeting agendas
• Receive all moneys paid into the Lodge.
• Pay them over to the Treasurer taking his receipt thereof.
• Files all Documents of the Lodge.
• Collect all dues of the Lodge and issue receipts.
• Make monthly and annual reports on time to the Lodge and to the Grand Lodge.
• Keep an up-to-date register of all members.
• Keep in trust the Seal of the Lodge.
• Perform all duties se forth in the Secretaries handbook.
• Deliver to his successor all books, papers, records, vouchers, etc.
• The Secretary's Lodge Officer duties are many, not the least of which is that he must be well versed in Grand Lodge By-Laws for his jurisdiction and his Lodge By-Laws.
• Call the Worshipful Master as soon as possible if you are unable to attend a regular or special communication or lodge function in which your attendance is expected.